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The EU Privacy Policy

(Last updated 21 April 2023)

Introduction

Regulation (EU) 2016/679 (known as the “General Data Protection Regulation” or “GDPR”) establishes a regime of protection of personal data. European Union member states have also adopted laws in this area. The GDPR, supplemented by applicable national laws, provides a frame of reference for the processing of personal data by the Training Institute for Parental Burnout (“TIPH”).

This privacy policy provides information about how TIPH processes your personal data. It specifies what kind of personal data TIPH is likely to process, why these data are processed and what your rights are. This policy applies to personal data processing, whether by automated or non-automated means (for example to paper file systems).

General notions about personal data

A number of key terms are used in this policy:

  1. Personal data » means any information relating to an identified or identifiable natural person.
  2. Processing » means any operation performed on personal data, such as collection, consultation, alteration or storage.
  3. Controller » means the person that determines the purposes and means of the processing.
  4. Processor » means the person that processes personal data on behalf of a controller.
  5. Purpose of processing » means the reason for which personal data are processed.
  6. Means of processing » means the methods and tools used to perform the processing.
  7. Data subject » means the person to whom the personal data relate.
  8. Sensitive data » means personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership and genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.

Why does TIPB process your personal data?

Here is a list of the main purposes for which TIPB processes your personal data:

  • Commercial and professional management, including activities such as:
  • Training ;
  • Organizing meetings ;
  • Sending newsletters ; and
  • Professional correspondence.
  • Professional monitoring, including activities linked to searching for information such as:
  • Technological monitoring;
  • Strategic monitoring;
  • Searching for business partners; and
  • Searching for customers.
  • Website management, including activities such as:
  • Administration and maintenance of TIPH’s website; and
  • Verification of the legality of the use of the services.

When TIPH decides to process personal data for a purpose other than that for which it was initially collected, it will inform you of this new purpose.

What categories of personal data does TIPB collect?

The categories of personal data that may be collected by TIPB include :

  • Personal information about you, such as your name, telephone numbers, e-mail addresses and nationality.
  • Information about your professional life, such as your job title, the name of your employer and information about your training and qualifications.
  • Information of a technical nature, such as identifiers used for security purposes, your user IDs and passwords, data related to traffic records on the TIPH website, including connection data.
  • User-generated content, such as photos, videos, comments, news, newspaper articles and information about you or others, posted by you on the Internet.

 

Are all treatments permitted?

The RGPD does not authorize all processing. As a general rule, only those meeting at least one of the conditions in the following list are authorized. This is known as the legal basis.

  1. The data subject has consented to the processing.
  2. Processing is necessary for the purposes of a contract to which the data subject is a party.
  3. Processing is necessary to comply with a legal obligation to which the data controller is subject.
  4. The processing is necessary to safeguard the vital interests of a natural person.
  5. The processing is necessary for the purposes of a mission of public interest.
  6. Processing is necessary for the purposes of the legitimate interests pursued by the controller or a third party.

Where TIPH bases processing on its legitimate interests, it will indicate them to you at the time of collecting your personal data.

The RGPD prohibits the processing of sensitive data except in specific cases that are specifically framed. By their very nature, these data are particularly sensitive from the point of view of fundamental rights and freedoms, and deserve specific protection, as the context in which they are processed could give rise to significant risks for these rights and freedoms.

Other laws or regulations may also impose limits on the processing of certain types of personal data. For example, it may be necessary to request the consent of the person concerned for the use of his or her image.

Who receives your personal data and this privacy policy?

TIPH ensures that your personal data is only accessible to persons with an identified need to know, by implementing access control measures.

The number of people at TIPH who can access your personal data depends on the nature of the data. Some personal data can be viewed by anyone working at TIPH (e.g. public information about you). Access to most of your personal data is restricted to certain employees, insofar as such access is necessary for the performance of their work (e.g. to issue invitation letters or organize meetings).

In addition, TIPH may transmit your personal data to the following recipients:

  1. Authorized third-party companies: TIPH may share your personal data with outside entities that process personal data on behalf of TIPH, provide services to TIPH or process personal data on their own behalf. In all cases, TIPH ensures that there is an identified need to transfer your personal data to them.

External entities include, for example :

  1. Telecommunications operators and Internet service providers ;
  2. Website analysis service providers ;
  3. Email marketing service providers ;
  4. Web hosting service providers ;
  5. Webinar and videoconference streaming providers ;
  6. Video platform providers; and
  7. Web development and web marketing service providers.

When TIPH uses a subcontractor, it enters into a contract with the subcontractor in order to protect your personal data and in particular to prohibit any processing that has not been decided by TIPH.

  1. Public authorities and organizations with a public-interest missionDisclosure of personal data: TIPH may be required by law to disclose your personal data to certain authorities or other third parties, such as law enforcement agencies or other law enforcement entities acting in the course of their duties.

 

International transfers of personal data

In the context of this privacy policy, TIPH may sometimes transfer your personal data to countries outside the European Union. Some of these countries have been recognized by the European Commission as providing an adequate level of protection for personal data, through an adequacy decision. When TIPH transfers your personal data to a country that has not been subject to an adequacy decision, it implements appropriate safeguards to provide adequate protection for your personal data. These guarantees may take the form of standard contractual clauses for the protection of personal data approved by the European Commission.

How long is your personal data stored?

TIPH keeps your personal data only for as long as is necessary for the purposes for which they are processed. In most cases, personal data will be kept for the duration of your commercial relationship with TIPH and then archived for the legal period. They may also be kept for periods that comply with sector-specific provisions or the recommendations of the competent supervisory authorities for the protection of personal data.

What are your rights?

With regard to the processing of your personal data, you have the following rights:

  • Right of access: you have the right to request access to your personal data processed by TIPH.
  • Right of rectification and deletion: you have the right to request the rectification and deletion of your personal data processed by TIPH. You can help TIPH keep your personal data up to date by informing us of any changes.
  • Right to limitation: you have the right to ask TIPH to limit the processing of your personal data, i.e. to mark your retained personal data with a view to limiting its future processing.
  • Right to object: you have the right to object to TIPH processing your personal data for reasons relating to your particular situation.
  • Data portability Where TIPH processes your data on the basis of your consent or a contract with you and using automated processes, you have the right to receive the personal data you have provided to TIPH in a structured, commonly used and machine-readable format and to transmit it to another data controller, and you have the right to obtain that TIPH transmits it directly to him where this is technically possible.
  • Right to withdraw consent: when processing is based on your consent, you have the right to withdraw this consent at any time, without this withdrawal having any retroactive effect.
  • Right to lodge a complaint with a supervisory authority: if you consider that a processing operation constitutes a breach of the GDPR, you have the right to lodge a complaint with a supervisory authority. In Belgium, the competent supervisory authority is the Data Protection Authority (DPA).

In application of this privacy policy, if you intend to lodge a complaint with a supervisory authority, TIPH invites you to inform it in advance of your remarks, questions or complaints by contacting it (see paragraph “Who to contact”).

Mandatory nature

TIPH will provide you with information on whether the requirement to provide your personal data is of a regulatory or contractual nature or whether it is a condition for the conclusion of a contract and whether you are obliged to provide it, as well as on the possible consequences in the event of your refusal to provide it.

Who to contact

You can access your data, ask questions about personal data management at TIPH, obtain a copy of the guarantees mentioned above and exercise most of your rights described above by contacting TIPH at contact@tipsychologyhealth.com or by mail at the following address:

Training Institute for Parental Burnout

6/002 Rue Courbevoie
1348 Louvain-la-Neuve
Belgium

Before processing your request, and in application of this privacy policy, TIPH may need to identify you, for example by asking you for proof of identity. TIPB will respond to your request as soon as possible, and in any event within one month. This period may be extended by two months, depending on the complexity and number of requests.

Responsible for processing your personal data

The identity and contact details of the data controller are as follows:

Training Institute for Psychology & Health

Legal form: limited liability company

Headquarters: Route de Gembloux 72, B-5310 Eghezée, Belgium

Company number: 0727.441.602

E-mail: contact@tipsychologyhealth.com